Sourcing & Procurement
SITE SELECTION AND SUPPLIER MANAGEMENT FOR THE ENTERPRISE
Certain’s Sourcing and Procurement solutions empower meeting planners and procurement professionals to efficiently select the most cost-effective suppliers for their meetings. As a critical component of the Strategic Meetings Management Program, Certain Software helps corporations and other meeting planning organizations get control over site selection to achieve cost savings through better supplier negotiations. By implementing Certain’s Sourcing solution, procurement departments can ensure that all supplier negotiation activity in the organization is tracked in a single place, allowing for greater accountability controls and enterprise-wide reporting on savings and spend per vendor.
FEATURES AT A GLANCE
- Global Supplier Database
- Customizable RFP Management
- Submit RFPs to Specified Contacts
- Track Supplier Contacts
- Supplier-friendly RFP Response Tools
- Track Concessions & Cost Savings
- Simple Email Automation
- Fast & Powerful Reporting
- Convenient Cost-Calculation Tools
- Client Portal for Proposal Coordination
Certain Software offers a full set of capabilities to meetings and procurement professionals, in a cost-effective and modular platform. Certain’s Sourcing and Procurement tools will allow users to:
FIND THE BEST SUPPLIERS
With a global database containing 40,000 suppliers, Certain’s Sourcing and Procurement solutions have the resources for corporations and meeting planning organizations to quickly find properties and vendors.
- Search global suppliers, including major chains and independent properties
- Compare RFP responses side-by-side to select the cost-effective choice
- Specify GSO (Global Sales Office), third-party rep, and on-property contacts for your organization
SAVE VALUABLE TIME
Certain’s Sourcing solution streamlines the production and submission of RFPs for meetings and events, saving valuable time and reducing the frequency of costly errors that slow the vendor and site selection process.
- Customize RFPs with default questions and concessions for each internal and external client
- Lay out meeting agendas and room blocks in minutes with user-friendly tools
- Produce accurate and detailed event budgets with a single click for management review
- Instantly create versioned RFPs to keep in step with specific client requirements without tedious data entry
TRACK SAVINGS
With the ability to track concessions and compare proposals to the preliminary meeting budget, meeting planners and procurement specialists gain visibility into the effectiveness of supplier negotiations with Certain’s Sourcing solution.
- Track concessions and spend per client contact, supplier chain, and property
- Customize RFPs to indicate event-specific concession requests
- Get an instant view of meeting spend and savings per supplier and supplier contact
GET FASTER SUPPLIER RESPONSE
Suppliers love the simplicity of Certain’s user-friendly RFP response interface, accessible via email and the web.
- Send RFPs and updates via Certain’s email automation tools
- Suppliers respond on a user-friendly, RFP-specific web-hosted form
- Customization features allow planners and suppliers to share key meeting details
- Links allow easy sharing for fast-response when contacts change on-property
EASY REPORTING AT YOUR FINGERTIPS
Strategic sourcing is only as good as the reporting; with Certain Software’s Sourcing and Procurement tools, gain instant access to relevant, well-formatted information that provides the data for critical decision-making.
- View and export tailored reports at the event and organization level
- Share reports with clients and management, on the web or via email
- Gain visibility into the results of your SMMP on budget and savings
